Office Manager - Apprentice H/F Cafeyn

Détail du poste

We - Cafeyn Group

With 15 years of existence, Cafeyn Group is a multi-brand company composed of Cafeyn, Blendle, MiLibris and KidJo and based in France, Netherlands, UK, Canada and Morocco. With almost 140 employees, we propose a media experience through different products.

We want to achieve strong business performance across the Cafeyn Group through organic growth, diversified revenue streams and sustainable profitability. New opportunities are continuously sought by investment both within and outside of the business.

We deliver high-value, high-focus and forward-thinking, premium infotainment (information & entertainment content) services to our partners and customers, with personalised and relevant information to entertain and educate our audience, broadening their perspective and making them more knowledgeable.

Role and Responsibilities

Your missions

In close collaboration with the HR Operations Manager and the HR Manager, you will work with one goal in mind : the daily well-being and happiness of Cafeyners ! You will join the Paris office, eager to learn from the People team and contribute to making the workplace an enjoyable and dynamic environment.

Your Responsibilities

Office Management
You will BE responsible for two main areas related to the office :
- Office life

- Daily management of office life and orders (supplies, IT equipment, fruits, coffee, snacks, breakfasts, etc.)
- Mail management and ensuring the office layout is well-maintained
- Daily management of Cafeyner requests via the Atlassian tool (Jira)
- Coordination and management of relationships with various office service providers
- You will manage the devices assigned to new employees, coordinate repairs, and serve as the primary contact with our suppliers, ensuring that ergonomic solutions are provided to enhance employee comfort and productivity
- Animation and well-being

- Support during Cafeyn Group key events : All-hands, team-building, parties, special events, satisfaction surveys, etc.
- Responsible for onboarding new employees : distributing welcome kits and badges, tracking the onboarding process to ensure smooth integration of new talents
- Being the point of contact for gifts to employees (births, weddings, work anniversaries, etc.)
- Supporting various cross-functional People team projects : internal newsletters, CSR projects, etc.

HR Operations
- Personnel Administration : Support the HR team with drafting employment contracts, certificates, and handling occupational health (appointment scheduling and follow-ups), regularly updating information in the HRIS (Lucca)
- Payroll : Assist in preparing payroll (variable elements) and checking IT with Julien, our HR Operations Manager, ensuring timely processing
- Participate in CSE projects, particularly those focusing on employee well-being
- Interact with various Cafeyn team members

Requirements

You're in the right place if :
- You are studying HR at a Bachelor's level, office management/logistics, executive assistance, project management, or are simply eager to learn
- You have excellent interpersonal skills, a contagious energy, and a good sense of humor
- You enjoy multitasking and know how to prioritize tasks, pay attention to detail, and thrive in handling last-minute challenges
- You are a strong communicator, creative, resourceful, organized, and eager to learn and make people happy
- You speak English fluently, both written and spoken, to communicate with our international teams [mandatory]
- You can maintain confidentiality and discretion

Location
This is a hybrid position (Paris - métro Richelieu-Drouot), and you should BE able to come to the office regularly to meet with the teams. You are not hesitant to travel to meet other team members.

Only work student contract

Process
- Meeting with Pauline, our Junior HR Assistant
- Meeting with Julien, our HR Operations Manager
- Meeting with our HR Manager, Agathe

Our Perks and what's Included
ClassPass subscription, for any sports addict or a wellness moment

Flexible remote-work policy : 2 days at the offices / 3 remotes per week, you can still come more if you want to.
Work from any of our office 4 weeks/year
VIP access to Cafeyn app
Health Insurance (60% paid by Cafeyn in France)
Lunch voucher (60% of 10e paid by Cafeyn in France)
CSE in France

Our internal Tools
Slack for internal communication
Confluence for shared information and documents
Google meets for virtual meetings (all meetings are recorded and archived)
And many others...

Our Rituals
Congrats slack channel where we celebrate appreciation, win, and anniversary
All-hands meetings where we share business updates, and strategy in total transparency
We promote monthly events, where we join seminars, team building/off-site, sportive & team events

We believe that equality and diversity make us a better company and community. You don't have to match all the requirements, if you feel this offer could BE a great opportunity for you, reach out anyways ! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when IT is the most diverse.