Executive Assistant - Permanent Contract H/F Eiquem

Détail du poste

La mission

As part of our development, we are looking for a versatile, autonomous, and motivated Executive Assistant to support our expansion and structure our commercial, marketing, and administrative activities.

Commercial (40%)
- Define and implement a prospecting strategy : identify target companies, choose communication channels (LinkedIn, email campaigns, etc.), and plan outreach and follow-ups.
- Conduct prospecting campaigns : send emails, manage follow-ups, track prospects, and update the client database.
- Participate in tender processes (pre-sales) : create presentations and compile necessary documents (administrative documentation, pricing, etc.).

Marketing (30%)
- Design impactful communication materials : brochures, flyers, business cards, etc.
- Identify relevant corporate events and organize Astros' participation (trade shows, seminars, conferences, networking events).
- Manage the LinkedIn account and website : write posts and articles to enhance visibility.
- Write newsletters to maintain engagement with prospects and clients.

Administrative & Financial (20%)
- Handle HR management : track employee performance indicators for bonus calculations and liaise with the accountant for payroll processing.
- Oversee financial management : process supplier payments, verify payment terms, and manage collections.
- Regularly communicate with the accountant to ensure administrative and accounting compliance.

Office Management (10%)
- Coordinate internal suppliers and general services.
- Manage internal IT : create email accounts, handle Outlook licenses, and perform basic tool maintenance.

What the company has to offer :
- Rapid skill development with an experienced and supportive manager.
- A dynamic and stimulating work environment that encourages autonomy and initiative.
- A versatile role providing a 360° view of the company.
- An international environment with clients from various nationalities.

The profile :
- You hold a Master's degree (Bac +5) in Business, Management, or a related field.
- You ideally have significant prior experience in a similar role.
- You are motivated, curious, resourceful, well-organized, and have an entrepreneurial mindset.
- You can work independently and manage multiple tasks simultaneously.
- You are proficient in office tools (Office Suite, particularly Excel, basic IT).
- You are fluent in Portuguese and English (French is a plus).
- Bonus : You are comfortable with Incoterms.