Internship - HR Officer - M H/F Ekkiden

Détail du poste

Main Responsibilities

The HR Officer will play a key role in operating HR administration and office operations, supporting Ekkiden's activities across multiple countries (Spain, France, Germany, and Switzerland).

HR Administration and Onboarding/Offboarding
- Ensure a smooth onboarding and offboarding process.
- Create access to internal tools.
- Coordinate with the IT department for tech equipment.
- Organize welcome meetings.
- BE available to answer questions from new joiners and departing employees.
- Manage internal HR platforms and tools : administration, payroll, occupational medical service, benefits, etc.
- Monitor and track absences (paid leave, sickness, exceptional absences) in the ERP.
- Verify and process payroll data in collaboration with payroll providers in Switzerland, Spain, and France.
- Ensure timesheet control in the ERP and align leave counters monthly.
- Process and send exit documents to employees for signature.
- Communicate new hires and departures to payroll providers on a monthly basis.
- Manage meal vouchers for France and Spain.
- Address employee inquiries regarding payslips.

Office Management
- Monitor and manage office supplies and equipment inventory.
- Update the Furniture Planner.
- Organize company events : training sessions, workshops, team buildings, breakfasts, trips, afterworks, etc.
- Additional tasks may BE assigned based on priorities and the evolution of the role

What are we looking for?
- We are looking for a strong personality ! Someone proactive, persevering, and eager to contribute to an ambitious project within a passionate and dynamic team.
- Eagerness to learn and adapt : Open to acquiring new skills and gaining hands-on experience.
- Organized and detail-oriented : Ability to manage tasks efficiently and assist in administrative processes.
- Proactive and resourceful : Willing to take initiative and contribute ideas.
- Good interpersonal skills : Comfortable communicating with employees and assisting with their needs.
- Confidentiality and professionalism : Ability to handle sensitive data responsibly.
- Interest in HR and Office Management, ideally with some academic or extracurricular experience in the field.
- Basic knowledge of office tools
- Interest in discovering HR management tools
- Willingness to learn about payroll and HR processes.
- French and English proficiency MANDATORY , Spanish &/or German is a plus

What we offer A formative internship with real responsibilities within a caring and international team Various missions and projects that will allow you to have a real impact on the company The ability to work autonomously and to drive new initiatives Flexible working conditions (hours, teleworking...) Paid internship A great office in the heart of Madrid A question? Let's talk about IT !